‍"Clipboard's implementation was part of an overarching strategy that yielded us 30% growth in Private Tuition enrolments."

‍
The Challenge: Complex Administration and Multiple Systems

Before Clipboard, Santa Sabina College’s music program was bogged down by a mix of paper timesheets, scattered spreadsheets, and manual attendance tracking. Tutors worked with different systems, making it difficult to gain an overview of student participation, attendance, and payroll. This not only led to inefficiencies but also created potential risks in student safeguarding. Amy’s goal was to simplify these processes and free up time for the creative work that truly mattered.

The Clipboard Solution: A Unified, Efficient System

Clipboard.app helped bring all these tasks into one streamlined platform. Here’s how it transformed the program:

1. Simplified Enrolment and Scheduling: Instead of using multiple systems to manage student enrolments and lesson schedules, Clipboard integrated everything into a unified calendar. This made it easier for tutors to know their schedules and for students and parents to keep track of lessons.
2. Mobile Attendance Tracking: Tutors could now mark attendance directly from their phones during lessons or rehearsals. This real-time roll call feature not only saved time but also ensured that student safeguarding was handled seamlessly. Amy loved the ability to check roll calls between rehearsals without needing to go through piles of paper.
3. Timesheet Automation: Clipboard’s Timesheets module made payroll a breeze. Tutors could log their hours directly into the system, which automatically synced with the payroll system, eliminating double handling and ensuring accurate and timely payments.
4. Integrations with Key Systems: Clipboard worked seamlessly with Santa Sabina’s existing systems, including TASS for payroll and DigiStorm for communication, ensuring that the music department didn’t need to overhaul all its existing tools.

The Results: Increased Enrolments and Streamlined Operations

Since adopting Clipboard, Santa Sabina College has seen a significant reduction in administrative work, allowing the creative team to focus on what they do best—teaching music. The school also saw a 30% increase in private tuition enrolments and better engagement in co-curricular ensembles. With processes now streamlined, tutors and staff reported less time spent on paperwork and greater transparency across the board.

Amy’s Reflection:

“Clipboard has taken the chaos out of our day-to-day. Now, we can focus on what really matters—bringing the magic of music to life while keeping our students safe. It’s made our administrative processes more efficient and has helped us create a welcoming environment for students and parents.”

Conclusion:

Santa Sabina College’s story proves that the right technology can free up valuable time, improve transparency, and enhance the overall experience for both staff and students. Clipboard.app simplified their complex music program management, creating an environment where creativity and efficiency go hand in hand.

‍